Privacy Policy

1. INTRODUCTION

American European Business Association Limited (“AEBA“, “we“, “us” and “our“) is a private limited company registered in England at Wenta Business Centre, 1 Electric Avenue, London, EN3 7XU. We are a “data controller” for the purposes of the General Data Protection Regulation 2016/679 (“GDPR“). We are committed to protecting your privacy and processing your personal data fairly and lawfully in compliance with the GDPR.

In the course of our activities we may need to gather and use “Personal Data” about you, by which we mean any information about you from which you can be identified, such as your name, and contact detail (clause 5). The purpose of this privacy policy (“Privacy Policy“) is to inform you of how we will process your Personal Data and the measures and processes we have put in place to ensure its adequate protection.

In receiving our services you consent to the collection, use, disclosure and transfer of your Personal Data as set out in this Privacy Policy.

2. FAIR AND LAWFUL PROCESSING

We will only process your Personal Data, where:

(a) you have given your consent to such processing (which you may withdraw at any time, as detailed at clause 8 below);

(b) the processing is necessary to provide services we have agreed to provide to you;

(c) the processing is necessary for compliance with our legal obligations; and/or

(d) the processing is necessary for our legitimate interests or those of any third party recipients that receive your personal data (as detailed in clauses 5 and 6 below).

By “processing“, we mean the collection, recording, storage, use, disclosure and any other form of operations or dealings with your Personal Data.

3. WHAT PERSONAL DATA WE COLLECT ABOUT YOU

3.1 We typically process the following types of Personal Data about you:

(a) Your name, work email address and other work contact details;
(b) Your office, role, position and/or job title within your employment;
(c) Your area of employment ; and
(d) Details of your preferences for types of events, including speakers and discussion topics.

3.2 In certain circumstances it will be necessary for you to provide us with your Personal Data, to enable us to provide services to you and your employer, to undertake our activities, or to comply with our statutory obligations. In other circumstances, it will be at your discretion whether you provide us with Personal Data or not.  However, if you do not supply any of the personal data we request about you, that may mean we are unable to inform you of events which may be of interest to you, manage your employer’s relationship with us or otherwise provide our services to you.

3.3 We make every effort to maintain the accuracy and completeness of your Personal Data which we store and to ensure all of your Personal Data is up to date. However, you can assist us with this considerably by promptly contacting us if there are any changes to your Personal Data or if you become aware that we have inaccurate Personal Data relating to you (see clause 8 below).

4. HOW WE COLLECT PERSONAL DATA

We usually collect your Personal Data from the information you, your employer or AEBA members submit during the course of your, or their, relationship with us. This will typically be through sending emails to, and other correspondence with, us and business cards. We also collect personal data through word of mouth and from publicly available sources.

5. HOW WE USE PERSONAL DATA

We will process your Personal Data as part of our relationship with you and your employer for the following purposes:

(a) to organise round table lunches, breakfast briefings, receptions and other events and to facilitate networking among our members;
(b) for administrative purposes in relation to the security and access of our systems, premises, platforms and websites;
(c) to contact you about the services we offer (where we have received your consent to do so, or we believe that you may be interested in them);
(d) for promotional and marketing materials and activities, with your prior consent;
(e) to comply with our legal and regulatory obligations and requests anywhere in the world, including reporting to and/or being audited by national and international regulatory bodies;
(f) to comply with court orders and exercise and/or defend our legal rights;
(g) for any other legitimate business purpose; and
(h) as otherwise permitted or required by any applicable law or regulation.

6. WHEN WE MAY DISCLOSE YOUR PERSONAL DATA

We will only disclose your Personal Data in the ways set out in this notice and, in particular, to the following recipients:

a) to third parties who process your Personal Data on our behalf (such as our systems providers);
b) to any government, regulatory agency, enforcement or exchange body or court where we are required to do so by applicable law or regulation or at their request.

7. HOW WE PROTECT YOUR PERSONAL DATA

We are committed to safeguarding and protecting Personal Data and will implement and maintain appropriate technical and organisational measures to ensure a level of security appropriate to protect any Personal Data provided to us from accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to Personal Data transmitted, stored or otherwise processed.

8. YOUR RIGHTS IN RELATION TO THE PERSONAL DATA WE COLLECT
8.1 If you wish to:

(a) update, modify, delete or obtain a copy of the Personal Data that we hold on you;
(b) restrict or stop us from using any of the Personal Data which we hold on you, including by withdrawing any consent you have previously given to the processing of such data;
(c) you can request this by emailing us at the address set out in clause 11 below.

9. HOW LONG WE WILL HOLD YOUR PERSONAL DATA FOR

We will only retain your Personal Data for as long as necessary to fulfill the purpose for which it was collected or to comply with legal, regulatory or internal policy requirements.

10. HOW WE UPDATE OR CHANGE THIS PRIVACY POLICY

10.1 We may change or update parts of this Privacy Policy in order to maintain our compliance with applicable law and regulation or following an update to our internal practices.
10.2 This Privacy Policy was last updated on 25th May 2018.

11. HOW YOU CAN CONTACT US

If you have any queries about the contents of this Privacy Policy, or wish to inform us of a change or correction to your Personal Data, would like a copy of the data we collect on you or would like to raise a complaint or comment, please contact us using the details set out below:

Email: cl@aeba.org.uk
Post: The Secretary, American European Business Association,
Wenta Business Centre, 1 Electric Avenue, London EN3 7XU

12. HOW TO LODGE A COMPLAINT TO THE REGULATOR

You are entitled to lodge a complaint with our data protection regulator if you consider that we have breached your data protection rights. Our data protection regulator is the Information Commissioner’s Office, which can be contacted at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.